WORKSHOP GUIDE

Check-in

Your check-in is promptly at the time listed on your booking. A Realm Staff Member will be on site when you arrive to acquaint you with the space, review policies and answer any questions.

Check-out

Your check-out is promptly at the time listed on your booking. You are required to clean up after yourself, throw away any trash, and return all items to their original positions. A Realm Staff Member will be on-site to assess any damages and get you checked out.

Arrival + Departure Time

Access to the space is determined by your contracted booking time. Early arrivals and late departures will incur a fee and are subject to availability. All clients, guests, and vendors must adhere to the contracted timeline. When making your booking, be sure to include time for your setup and reset.

Parking 

There is ample parking near the main entrance on the west side of the building, including one handicap space. Additional parking can be found on the south side of the building as well. No parking is allowed in the VA parking lot demarcated by yellow posts. Overnight parking is not allowed.

Furniture & Equipment

All items within the space you booked are yours to use. Feel free to move them around and create your own look, as long as you return them to their original location by the end of your booking.

Realm furniture is approved for indoor use only. Realm tables must be covered and protected from heat if used for food service. Damages to furniture will incur additional charges.

Lighting

The Light Room features consistent light throughout the year with windows and garage doors that face west and south. The Light Room has soft indirect light in the morning followed by direct light in the afternoon. The Workshop has one west facing garage door with paper pendant lights throughout for soft vibey supplemental lighting.

Prohibited Items

We do not allow nails, staples, glues, screws, tacks, or the like on the walls, ceilings, or floors; holes in the walls, partitions, ceiling, or floors; painting of any signs, placards, or other advertising, banners, pennants, awnings, or the like; sparklers, fireworks, or pyrotechnics of any sort; hazardous, poisonous, or flammable materials; open flames, grills, or heating elements of any kind; glitter, confetti, rice, silk flower petals, bird seed, or silly string; drugs and alcohol of any kind, including recreational marijuana; and smoking of any kind, including vaporizers.

Decor

Dripless candles may be used in vessels taller than the flame. Pictures & papers can be affixed to the wall with Washi Tape. Florals, greenery and balloons are permitted. Personal decor items must be loaded out during the reset portion of your booking.

Audio Recording

As Realm is not a sound stage and is located in a building with other neighboring businesses we hope to set realistic expectations that some audio obstacles might occur. We are unable to guarantee or facilitate a controlled audio environment. There is the possibility of some sound through our neighboring wall in addition to some light noise from our Staff coming and going from our office. For best audio recording opportunity, we suggest renting the Open Space and the Sun Room to have the most control.

Damages or Cleaning Fees

In the event that extra cleaning is required following your booking, or there are any damages to the property (including damages that may result in Realm’s inability to operate), Realm reserves the right to bill the client and retrieve those fees/funds from your credit card on file. Any damage to the Cyc wall will result in the charge of repair expenses. Damages are assessed on a case by case basis. If a repainting is required based on extent of damages, a minimum fee of $150 is required. 

Directions

The best way to get to Realm is by directing to  “Realm Denver” on Google Maps. The Workshop is located in suite 1391 near the southwest corner of the 3851 building inside the York Street Yards complex.

Pets

Service animals are permitted on the property. Additionally, any well behaved personal pets may be on-site for a pet fee of $25. Looking to have more than one? A larger number of pets can incur an increased pet fee when appropriate.

Rental Deliveries/Pickups

All rentals delivered to, and/or used by the client, is the sole responsibility of the client. All such equipment must be removed from Realm at the end of the event.

Any exceptions must be approved by Realm Staff prior to the contracted date and will likely incur an additional storage fee when appropriate.

On-site Staff

A Realm Staff Member will be on-site for your contracted time to assist with check-in, venue-related questions and/or policies, as well as guiding the check-out process.

Realm staff is not responsible for assisting with your preparations, decorations, event management, cleanup, or otherwise.

Staffing Add-ons

If you are interested in a Staffing Add-on to assist with your setup, reset and any other event logistics, simply contact the Realm Event teams for more information.

Service add-ons are subject to availability and incur an additional fee.

Virtual Questionnaire

All Workshop events will receive a Virtual Questionnaire to relay all intended event logistics with the Realm Event Staff and to review agreed upon policies in the booking contract.

Special Event Permit for Alcohol

Colorado State law requires all public and/or ticketed events that serve alcohol to obtain a Special Event Liquor Permit. Permits are the responsibility of the client, not the venue. Private events that are not ticketed do not require a permit.

Insured Bar Service

All alcohol (for both private and public events) must be served by a Realm-approved Bar Service. Realm maintains a list of bar services that have provided their county/state-required licenses and insurance information. All COI’s must be on file prior to the event date. No self-service of alcohol is allowed.

Sourcing Alcohol

Realm does not have a liquor license, which means you can purchase your alcohol from whatever source you prefer. It is the client’s responsibility as to where and how alcohol is purchased, delivered, and removed from the venue.

One-hour Minimum

All workshop bookings require a minimum of one hour. One hour bookings are oriented towards a studio-forward use. For any event-forward uses, we recommend no less than 2 hours.

Booking Timeframe

Load-in, setup, clean-up, reset and load-out must take place within your booking timeframe. Please plan accordingly or reach out to add extra time.

Additional Time

If you’d like to add additional time please contact us beforehand or talk to your on-site Realm Team Member the day of your booking. We can accommodate your request for the applicable price difference, pending availability. 

Reschedule

The best way to reschedule is using the link in your booking confirmation email. This will show you our up-to-date availability and allow you to immediately lock down your new booking. This can be done up to 24 hours before your booking start time.

Refund

If you cancel your booking within 24 hours of payment you will receive a full refund. All other scenarios are subject to our credit policy. If your start time is less than 24 hours out, no refund will be given and our credit policy will apply.

Credit

If our refund policy does not apply, you will be subject to our credit policy. Most situations result in 100% credit toward a future Workshop booking at Realm. If you cancel less than 24 hours before your start time, you will instead receive a 70% credit. If you cancel after your start time you will forfeit your credit entirely.

Using Credit

Your Workshop credit can be used toward any future Workshop booking at Realm. To use your credit simply enter your credit code in the code box when scheduling your next booking. If you don’t know the code you can click “check code balance” at the bottom of our Studio Booking Page. You can also see your code balance by signing up for an account.

Availability

Our automated scheduling system for Workshop bookings shows the most up to date availability up to 60 days in advance. If you’re looking to book further out, you will have to wait until it becomes available. For full-day and multi-day bookings reach out to us, as we may be able to accommodate booking further out.

Holiday Breaks

We frequently block our calendar throughout the year to give our team some time to rest and be with loved ones. Those include the week of Thanksgiving as well as a winter break for two weeks over Christmas and New Years.

Upcoming Bookings

If you’re having trouble finding your confirmation email or want to see a list of your upcoming or past bookings, you can sign up for an account. At the top of our Studio Booking Page there are links to signup or login. Once you have an account you’ll be able to check your credit as well as see list of your upcoming and past bookings.

Sunrise/Sunset Times

Our automated system blocks off booking times after sunset. This assures that your booking takes place in a time that still has natural light, weather permitting. This ranges throughout the year for bookings that end at 4:30pm in the winter and as late as 8:00pm during the summer.

If you are interested in hosting in the Workshop outside of these times, simply contact us to confirm availability for a custom timeframe.

Emergency Mandate

If Realm is closed for events due to City, County or State Health Order on your event date, you may either: cancel your booking and receive a 20% refund, reschedule your event to a future date with no fee, or select to have your payments transfer to a floating deposit to be credited toward a future event booking. Future event dates may have increased rates from your original selected date and additional fees will be charged to make up the difference.