EVENT GUIDE
Planning your upcoming event at Realm? Use this handy guide that covers our most frequently asked questions. If we missed anything, don’t ever hesitate to ask!
This guide is specifically for weddings, receptions and all other full scale events. If you’re planning an hourly event, head to the Hourly Event Guide.
Need help?
Categories:
Resources
Our Spaces
Amenities & Inventory
Booking
General
resources
Vendor List
Review our Preferred Vendors with ease via our Vendor List.
Inventory
Visit our Inventory page to review our in-house furniture.
Photo Inspiration
Get inspiration by real and styled content on our Pinterest.
Our Spaces
The Open Space
Our main event space features white walls, 18’ high ceilings, an 8’x8’ moveable wall, and a floor to ceiling infinity infinity wall that is the perfect spot for installations, a head table or photo booth. South-facing windows let in ample, soft light all day for picture-perfect moments. It is perfect for receptions, dinners, celebrations, offsite team meetings, corporate launches or intimate ceremonies.
The Workshop
Nextdoor to our original 1391 suite, is the Workshop, located in suite 1393. It features the Light Room at the entrance, a small format studio with an infinity wall. It also boasts an additional entertaining space, perfect for added space during cocktail hour and an additional ready room. At the back of the Workshop is the catering suite for dedicated behind the scenes.
The Loft
The Loft is our upstairs “green room” that overlooks the entirety of Realm. It’s furnished with soft seating. It can be used as a ready room, and becomes a natural intimate conversation space during events. Large windows let in natural light and provide a visual connection with the event festivities.
The Sun Room
Perfect for welcoming in guests, the Sun Room also features ample natural light, a moveable cocktail bar, plush banquet for seating, 6’x8’ movable wall and it’s very own infinity wall. Our large garage door opens right out onto the patio, facilitating an open indoor/outdoor environment.
The Light Room
Located at the entrance of the Workshop is the Light Room. As a small format studio, the Light Room features an infinity wall and includes a few seating and posing block options. This area can act as yet another photo backdrop for your event. Keep it simple and white, or style it to your heart’s content for something truly your own.
The Patio
Our outdoor patio integrates seamlessly with the rest of the venue and is a great area for cocktail hour, yard games, or cozy outdoor lounge. The west and south side are included in the Patio footprint which is a total of 1,000 square feet. In order to maintain proper ADA passage, a perimeter of the patio must be clear of any event items and obstructions.
Ready Room
Further into the Workshop is the Ready Room, a cozy spot with plush seating where you can retreat as guests arrive. During the event, this is the perfect spot to store personal items.
Amenities & Inventory
Realm maintains WiFi, a movable large Smart TV, and Bluetooth speakers. All full venue bookings include our moveable bar as well as tables and chairs for up to 50 guests. All specialty lounge furniture is included as well. Our WiFi and AV equipment are available at no additional cost.
Check out our full inventory list that comes with every booking here.
Booking
Second Payment
Your second payment (50% of the rental fee) is due 90 days prior to the event date.
Booking Fees
Our booking fees are based on the day of the week, length of booking time and spaces used for the event. We have a variety of options to suit different event types and budgets. Prices are included on the website and further details can be provided by our Events Team.
Reservations
Realm books events up to two years in advance. We offer a complimentary 7-day hold on your preferred date, which is typically set up after your in-person or virtual tour. Holds can be facilitated without a tour upon request.
First Payment
50% of the booking fee is due to secure your date along with your signed Facility Use Agreement and signed Policies. For full scale events booked less than 90 days in advance, full payment is due to secure your date.
Cancellations and Refunds
If you cancel your event, notice must be given in writing to Realm, and rental fees paid to date will not be refunded. If your event is cancelled at least 120 days before your event, Realm may allow you to move the date of your event once (based on availability). You must request this move in writing, and you’ll be charged a $100 fee, along with the difference (if it’s more expensive than your original date) in rental fees for the new date.
Emergency Mandate
If Realm is closed for events due to City, County or State Health Order on your event date, you may either: cancel your booking and receive a 20% refund, reschedule your event to a future date with no fee, or select to have your payments transfer to a floating deposit to be credited toward a future event booking. Future event dates may have increased rates from your original selected date and additional fees will be charged to make up the difference.
General
Arrival and Departure Times
All clients, guests, and vendors must adhere to the event setup and tear-down times stated on the signed agreement. Early arrivals and late departures can result in additional charges. All deliveries must occur during your contracted setup and tear-down times. If you need extra time the day of your event, please request so at your earliest convenience as it’s subject to availability, and will incur additional fees.
Reset & Cleaning
Event spaces must be left as found—clean, tidy, and free of trash, debris, or decor. All rentals and personal items must be removed.
Reset and cleaning are the caterer’s responsibility during the contracted time, so the caterer must be booked for the full duration of the contracted booking time. If Realm Support Staff is hired, they take on these duties instead; this is confirmed at the Final Walkthrough.
Cleaning supplies and a checklist (on the Check-in/out sheet) are provided.
Event Hours
Event hours can start as early as 7am and end as late as 12pm. All bookings include three portions of contracted time: setup, guests on site and reset. Additional hours can be facilitated and purchased pending availability. All deliveries, setup, cleanup, and pickups must take place during your contracted booking time frame, unless otherwise coordinated and approved by Realm.
Amplified Sound
Realm follows all amplified sound rules and regulations required by the City of Denver and the State of Colorado. All windows and doors must be closed with all amplified music located indoors after 10pm.
Alcohol
Soft Close
Bar Service vendors are to execute a soft close 30 minutes prior to the event end time (prior to the scheduled cleaning time) per venue policy.
Private vs. Public
Invite-only private events do not need a permit to serve alcohol. Public events, or any event charging admission or for alcohol, must obtain a Special Event Liquor Permit. under Colorado law. Applications must be filed with the City of Denver at least 30 days before the event. Instructions and forms are available upon request. Clients are responsible for securing permits when required.
Purchase
Realm does not have a liquor license, which means you can purchase your alcohol from whatever source you prefer. It is the client’s responsibility as to where and how alcohol is purchased, delivered, and removed from the venue.
Insured Bar Service
Colorado State law allows clients to serve alcohol at their events at Realm as long as it is served by a Realm-approved Bar Service or Realm-approved licensed and insured Caterer. Realm maintains a list of bar services that have provided their county/state-required licenses and insurance information.
In-House Furniture
Realm furniture is approved for indoor use only. Realm tables must be covered and protected from heat if used for food service. Damages to furniture will incur additional charges.
Damages or Additional Cleanup Charges
In the event that extra cleanup is required following your event, or there are any damages to the property (including damages that may result in Realm’s inability to operate), Realm reserves the right to bill the client and retrieve those fees/funds from your credit card on file. Any damage to the infinity walls or movable walls will result in the charge of repair expenses. Damages are assessed on a case by case basis. If a repainting is required based on extent of damages, a minimum fee of $150 is required.
Catering
Catering is the only portion of Realm’s vendor list that is required. If you’d like to use a caterer that is not Realm’s List, head over to our off list catering guide for next steps. You’ll find instructions for how to get set up with an off list caterer. If the off list caterer you choose is (1) not a full service caterer, (2) is not contracted for the entirety of the contracted event time, or (3) is a full service caterer, but has not been contracted for the full service catering role, a staffing add-on is required. See the off list catering guide for more information. Realm must provide approval for the caterer, an onboarding fee will be charged and the caterer must provide their valid license and insurance at least 2 months prior to your event. Caterers that fail to provide a proper certificate of insurance to Realm are unable to operate on-site due to liability risks.
Moveable Bar
The bar can only be used for plating & serving, display or beverage service. Any other use of the bar must be approved in advance by Realm. Only approved vendors and staff are allowed behind Realm’s moveable bar. No guests are permitted behind or on top of the bar.
Floorplans
All weddings and other full scale events (full venue and/or 5+ hours) will receive a custom floorplan created in partnership with our Events Team that is determined during the Final Walkthrough. Changes to your floorplan can be made up until 7 days before your event.
Insurance
Per your signed agreement, Event Insurance is required, and can be easily purchased at Realm's listing on Event Helper. You can alternatively purchase Event Insurance through your car or home owners/rental insurance. It usually costs between $100-$200. If you go through an alternate provider, please include the following two entities as additionally insured:
Realm Inspired Space, LLC 3851 Steele Street, Suite 1393, Denver CO, 80205
Steele Street Buildings, LLC c/o SKB PM I, LLC 3881 Steele Street, Suite B Denver, CO 80205
Infinity Walls
Event use of the infinity walls must be approved by prior to your event date, and will be reviewed during your Final Walkthrough. Dance floors may not be located on the infinity wall floors due to increased risk of damages—we have a handful of other location recommendations that can be reviewed during the Final Walkthrough.
Cables above the Open Space infinity wall can have installations attached to them by a licensed insured vendor only. Dimensions, location details and weight ratings can be provided to vendors upon request.
Decor
All decor must be noted in your pre-event Virtual Questionnaire. After review, all decor will then be pre-approved by Realm staff prior to your event.
Do not tape, nail, tack, glue, or attach items to walls, floors, ceilings, furniture, or surfaces.
Command strips may be used only on the top (non-visible) edge of Movable Walls.
Washi tape may be used to affix photos to Movable Walls.
Confetti, glitter, silly string, rice, birdseed, sparklers, and fog machines are not allowed.
Dripless candles are allowed only in vessels taller than the flame.
Parking
Parking is provided in the Realm parking lot. There are ample spots available around the venue. No parking is allowed in the VA parking lot demarcated by yellow posts. Overnight parking must be requested in advance and pre-approved by the building owner and manager prior to the event date.
Pets
Service animals are permitted on the property during events. In addition to service animals, any well behaved personal pets may be on-site for a pet fee of $25, allowing you to have your favorite furry companion on-site. Looking to have more than one? A larger number of pets can incur an increased pet fee when appropriate. Any plans of animals for the event must be shared during the Final Walkthrough, and then approved by Realm staff.
Event Planner (On-Site Contact)
Planners are required for all full scale events and are to be contracted for the totality of your contracted time. Your Planner (also known as your On-Site Contact) will play a key role in the success of your event. This person will be your liaison to Realm staff and your vendors. You can hire your planner for day-of services only or you can hire them to be involved in a larger scope of the planning process.
Your planner may not one of your guests. Your planner will be expected to arrive at the very start of your contracted setup time, check in with the Realm Venue Manager, coordinate your vendors’ schedules, make sure all event arrangements and policies are followed, manage the event, oversee the cleanup of your event, and check out with the Realm Manager at the end of the contracted time. Recommended planners can be found on our Vendor List.
Realm Staff
Realm’s Event Team supports venue logistics only. One month before your event, we’ll host a one-hour Final Walkthrough with you and your vendors to confirm details. Afterward, you’ll receive your floorplan(s) and Event Order, including inventory, timeline, and vendor list.
From your contracted setup time through event end, your on-site contact oversees setup, reset, and cleaning. A Venue Manager is present for the entire event to address venue-related needs.
Realm staff do not assist with decor, or event management. Realm staff also does not manage cleaning and reset, unless a staffing add-on has been arranged in advance (subject to availability).
Security
Should we determine your event needs additional security, Realm will provide the security and you will be charged for the additional cost. Additional security is billed at a minimum of $50/hour.
Smoking
Smoking and drugs of any kind, including e-cigarettes & vaping, is prohibited indoors at Realm. Any smoking must only take place outdoors at the end of the patio on the parking lot level to allow for sufficient distance from all exterior doors, and only substances that can be legally consumed in public are allowed.
Recommended Vendor List
Welcome to the dream team. You can review our Vendor List at your leisure to connect with Denver’s most talented. Catering is the only required portion of our list. All other positions are recommendations. Looking to keep planning low key? Stay on our list and you’ll be in good hands.
Rental Deliveries/ Pickups
All rentals delivered to, and/or used by the client in connection with the event, is the sole responsibility of the renter. All such equipment must be removed from Realm at the end of the event. All exceptions must be approved by Realm Staff in writing no later than the Final Walkthrough meeting and additional fees may be charged.
Final Walkthrough
All full scale events include a Final Walkthrough, which will take place approximately one month before your event (scheduled by our Event Team staff) with you, your on-site contact and your caterer, and any other applicable vendors. At this Final Walkthrough, your event timeline will be confirmed, your list of vendors will be confirmed, and the floorplan of your event will be confirmed. All outstanding required paperwork (Licenses, insurances, etc.) is due at this time.
Final Walkthrough Intake Form
Prior to your Final Walkthrough, you’ll fill out a intake form to share all food, beverage, decor, guest count and any other important event details. This will allows us the ability to jumpstart the Event Order in preparation for your Final Walkthrough.
Tours
Private tours are available by appointment. Please call
720-256-2236 or email events@realmdenver.co
to schedule.
In-Person Walkthroughs
In-Person Walkthroughs are available by appointment only.
Wedding Ceremony Rehearsal
If you are hosting your wedding ceremony at Realm, we provide a one-hour complimentary ceremony rehearsal. Your rehearsal will take place between 9am-5pm the week of your big day, based on availability. Your rehearsal will be scheduled at your Final Walkthrough Meeting.
Directions
Apple Maps & Google Maps (preferred) both have our correct location. Just enter "Realm Denver.” We are the Steele Street Address in the south west corner of the complex. You can also check out our Instagram story highlight on our profile entitled "location” for step by step instructions on how to enter via Steele Street if you're the visual type.
Subject to Change
All Realm policies, procedures, and pricing are subject to change without notice.
PLEASE ASK!
Thank you again for booking with us and please don’t hesitate to reach out with any questions. We are here to help!